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Records Management Certificate

Overview

The Records Management Certificate program teaches industry standards and best practices to create, organize, secure, archive, and track both electronic and paper records in order to facilitate retrieval and ensure legal compliance.

Credential

• Certificate

Format

• Part time

Delivery

• Online courses with no scheduled meeting times; practicum in person at an assigned work site

Duration

• 1–3 years

Tuition

• Approximately $3800. Tuition is paid per course.

Practicum required?

• Yes

Application deadline

• Students can apply at any time and will be considered for the next available intake.

Entrance requirements

• View the entrance requirements on the UFV Academic Calendar.

Program outline

Courses

• To complete the Records Management certificate, you must complete eight courses and a practicum.
• These courses can be taken in any order, so you can start the program in Fall, Winter, or Spring.
• The courses in this program have no prerequisites. However, please note that you must complete all the courses before qualifying for the practicum.
• Most courses are offered once per year, with some being offered twice.
• All courses are held online with no scheduled meeting times.

Course Schedule

• Fall — September to December
  • (RM01) Fundamentals of Records Management | Online | 15 | 3
  • (RM02) Records Classification | Online | 30 | 5
  • (RM05) Databases: Access | Online | 15 | 3
  • (RM08) Business Communications | Online | 15 | 3
• Winter — January to April
  • (RM01) Fundamentals of Records Management | Online | 15 | 3
  • (RM03) Record Management Systems | Online | 30 | 5
  • (RM04) Digital Age Literacy | Online | 15 | 3
  • (RM05) Databases: Access | Online | 15 | 3
• Spring — May to August
  • (RM06) Spreadsheets: Excel* | Online | 15 | 3
  • (RM07) Word-Processing: Word | Online | 15 | 3
  • (RM09) Records Management Practicum | Off site | Mon-Fri | 3

*Students may take Excel Level I in lieu of RM06: Spreadsheets: Excel.

Practicum

• Students complete a two-week practicum at the end of their program that provides a meaningful work-like experience and exposure to a professional records management setting.
• To qualify for the practicum, you must have successfully completed courses within the program.

Evaluation

• Assessment is reflective of classroom participation, assignments, study projects, practicum, and examination results.

Graduation

• When you've completed all required courses and met the grade requirements, you can apply for graduation.
• Please note there is a graduation application fee.

Withdrawal deadlines

• See the School of Continuing Education's refund and withdrawal schedule.

Employment facts

• Records managers and document controllers are important to organizations with large data repositories, primarily health care and government.
• There is also demand for record management and document control in banking, multinational industry, legal firms, and academic institutions.
• PayScale reports that records managers in Canada have an average salary of $51,475.
• Being a recent graduate trained in the latest technologies is an advantage for administrative assistants who are seeking work with companies that must make their documents secure, searchable, and compliant.

Textbooks

• To find your textbooks, use the UFV Bookstore's textbook search tool. Select "CE - Continuing Education" as your area of study.

Computer requirements

• You will need a computer or laptop (PC or Mac) with reliable internet access and up-to-date software in order to access your online classes.
• View UFV's technical requirements for online courses here.

Additional supplies

• Basic school supplies, such as notebooks and pens, will be an additional cost.