Program Overview
Records Management Certificate
Overview
The Records Management Certificate program teaches industry standards and best practices to create, organize, secure, archive, and track both electronic and paper records in order to facilitate retrieval and ensure legal compliance.
Credential
- Certificate
Format
- Part time
Delivery
- Online courses with no scheduled meeting times; practicum in person at an assigned work site
Duration
- 1–3 years
Tuition
- Approximately $3800. Tuition is paid per course.
Practicum required?
- Yes
Application deadline
- Students can apply at any time and will be considered for the next available intake.
Entrance requirements
- View the entrance requirements on the UFV Academic Calendar.
Program outline
Courses
- To complete the Records Management certificate, you must complete eight courses and a practicum.
- These courses can be taken in any order, so you can start the program in Fall, Winter, or Spring.
- The courses in this program have no prerequisites. However, please note that you must complete all the courses before qualifying for the practicum.
- Most courses are offered once per year, with some being offered twice.
- All courses are held online with no scheduled meeting times.
Course Schedule
- Fall — September to December
- (RM01) Fundamentals of Records Management | Online | 15 | 3
- (RM02) Records Classification | Online | 30 | 5
- (RM05) Databases: Access | Online | 15 | 3
- (RM08) Business Communications | Online | 15 | 3
- Winter — January to April
- (RM01) Fundamentals of Records Management | Online | 15 | 3
- (RM03) Record Management Systems | Online | 30 | 5
- (RM04) Digital Age Literacy | Online | 15 | 3
- (RM05) Databases: Access | Online | 15 | 3
- Spring — May to August
- (RM06) Spreadsheets: Excel* | Online | 15 | 3
- (RM07) Word-Processing: Word | Online | 15 | 3
- (RM09) Records Management Practicum | Off site | Mon-Fri | 3
*Students may take Excel Level I in lieu of RM06: Spreadsheets: Excel.
Practicum
- Students complete a two-week practicum at the end of their program that provides a meaningful work-like experience and exposure to a professional records management setting.
- To qualify for the practicum, you must have successfully completed courses within the program.
Evaluation
- Assessment is reflective of classroom participation, assignments, study projects, practicum, and examination results.
Graduation
- When you've completed all required courses and met the grade requirements, you can apply for graduation.
- Please note there is a graduation application fee.
Withdrawal deadlines
- See the School of Continuing Education's refund and withdrawal schedule.
Employment facts
- Records managers and document controllers are important to organizations with large data repositories, primarily health care and government.
- There is also demand for record management and document control in banking, multinational industry, legal firms, and academic institutions.
- PayScale reports that records managers in Canada have an average salary of $51,475.
- Being a recent graduate trained in the latest technologies is an advantage for administrative assistants who are seeking work with companies that must make their documents secure, searchable, and compliant.
Textbooks
- To find your textbooks, use the UFV Bookstore's textbook search tool. Select "CE - Continuing Education" as your area of study.
Computer requirements
- You will need a computer or laptop (PC or Mac) with reliable internet access and up-to-date software in order to access your online classes.
- View UFV's technical requirements for online courses here.
Additional supplies
- Basic school supplies, such as notebooks and pens, will be an additional cost.
Program Outline
Records Management Certificate Program - UFV
Degree Overview:
The Records Management Certificate program equips individuals with the skills and knowledge necessary to efficiently manage records in various settings, including law firms, government agencies, and any organization with a large document repository. This expertise can enhance career opportunities in administration, legal, healthcare, and other fields.
Program Objectives:
- Understand the principles and practices of records management.
- Learn industry-standard methods for classifying, organizing, and storing records.
- Develop skills in using technology for records management.
- Gain knowledge of legal and ethical considerations in records management.
- Prepare for a career as a records manager or document controller.
Outline:
- Certificate: Records Management Certificate
- Format: Part-time
- Delivery: Online courses with no scheduled meeting times; practicum in person at an assigned work site
- Duration: 1-3 years
- Tuition: Approximately $4,000 (subject to change)
- Practicum: Available, two-week duration
Courses:
- Fundamentals of Records Management (RM01)
- Records Classification (RM02)
- Record Management Systems (RM03)
- Digital Age Literacy (RM04)
- Databases: Access (RM05)
- Spreadsheets: Excel (RM06)
- Word-Processing: Word (RM07)
- Business Communications (RM08)
- Records Management Practicum (RM09)
Assessment:
- Continuous assessment through assignments, study projects, practicum performance, and examinations.
- Emphasis on reflective classroom participation.
Teaching:
- Online delivery with no scheduled meeting times.
- Experienced instructors with expertise in records management.
- Focus on practical skills and real-world application.
Careers:
- Records Manager
- Document Controller
- Administrative Assistant
- Medical Records Technician
- Legal Records Specialist
- Archivist
- Information Management Specialist
Other:
- Graduates are qualified to apply for the Certified Records Manager (CRM) designation.
- The program is eligible for funding through the StrongerBC Future Skills grant.
- Students can complete the program at their own pace and start in any term.
- Individual courses can be taken without completing the entire certificate.
- Textbooks (prices available from the UFV Bookstore)
- Transportation to practicum site
Overview:
University of the Fraser Valley (UFV) is a public university located in British Columbia, Canada. It offers a wide range of academic programs, including undergraduate and graduate degrees, diplomas, and certificates. UFV is known for its commitment to accessibility and its focus on providing a student-centered learning experience.
Services Offered:
UFV provides a comprehensive range of services to its students, including:
Academic Advising:
Guidance on program selection, course registration, and academic planning.Library:
Access to a vast collection of books, journals, and online resources.Student Services:
Support for student life, including financial aid, career counseling, and health and wellness services.IT Service Desk:
Technical support for students and faculty.Bookstore:
Purchase textbooks, course materials, and UFV merchandise.Shuttle Bus:
Transportation between UFV campuses and surrounding areas.Student Life and Campus Experience:
UFV offers a vibrant campus life with opportunities for students to engage in a variety of activities, including:
Clubs and Organizations:
Join student groups based on interests, hobbies, and career aspirations.Athletics:
Participate in varsity sports or recreational activities.Events:
Attend campus events, concerts, and workshops.Community Engagement:
Get involved in volunteer opportunities and community initiatives.Key Reasons to Study There:
Accessible and Inclusive Environment:
UFV is committed to creating an accessible and inclusive learning environment for all students.Student-Centered Approach:
The university prioritizes student success and provides personalized support.Diverse Programs:
A wide range of academic programs cater to various interests and career goals.Strong Faculty:
Experienced and dedicated faculty members provide high-quality instruction.Vibrant Campus Life:
Opportunities for students to connect with peers, explore their passions, and build a sense of community.Academic Programs:
UFV offers a wide range of academic programs across various disciplines, including:
Agriculture:
Agricultural Science, Agriculture Management, Agriculture Technology, and various certificates.Aviation:
Aviation Diploma, Aviation Bachelor of Business Administration, and Integrated Studies with an Aviation theme.Business and Management:
Accounting, Applied Business Technology, Aviation Bachelor of Business Administration, Business Administration, Economics, Marketing and Sales, and various certificates.Computer Systems and Technology:
Architectural Drafting Technician, Automation and Robotics Technician, Computer Information Systems, Computing Science, Digital Manufacturing, Engineering Common Core, Engineering Physics, Geographic Information Systems, Library Information and Technology, Media Arts, and Data Analysis.Creative Arts and Design:
Creative Writing, Fine Arts, Graphic and Digital Design, Media and Communication Studies, Media Arts, Theatre, Visual Arts, and various diplomas.Earth and Environmental Sciences:
Agricultural Science, Environmental Studies, Biology, Geography, Physical Geography, and Geographic Information Systems.Education:
Adult Education, Early Childhood Education, Education, Educational Leadership and Mentorship, Integrated Learning Design, Mindfulness-Based Teaching and Learning, School and Community Support Worker, and Teaching English as a Second Language.Graduate Studies:
Criminal Justice, Educational Leadership and Mentorship, Migration and Citizenship, Mindfulness-Based Teaching and Learning, Program Evaluation, and Social Work.Health Sciences and Services:
Certified Dental Assistant, Child Life and Community Health, Health Care Assistant, Kinesiology, Nursing, and Practical Nursing.History and Culture:
Applied Ethical and Political Philosophy, Art History, Arts, Creative Writing, Diaspora Studies, English, French, History, Indigenous Studies, Language Proficiency, Latin American Studies, Liberal Arts, Philosophy, Stó:lō Studies, and Theatre.Indigenous Studies:
Indigenous Studies, Social Service Worker (Indigenous Focus), and Stó:lō Studies.Interdisciplinary Programs:
Diaspora Studies, Early Modern Studies, General Studies, Global Development Studies, Graphic Design, India-Canada Studies, Indigenous Studies, Integrated Learning Design, Integrated Studies, Latin American Studies, Peace and Conflict Studies, and various certificates.Media and Communications:
Arts, Communications, Creative Writing, English, Essentials of Journalism, French, Graphic and Digital Design, Language Proficiency, Liberal Arts, Media and Communication Studies, Media Arts, Media Literacy, and Professional Communications Essentials.Office Administration:
Applied Business Technology, Advanced Medical Office Assistant, Bookkeeping for Small Business, Dental Office Receptionist, Legal Administrative Assistant, Medical Office Assistant, Nursing Unit Clerk, Records Management, and Veterinary Administrative Assistant.Legal and Criminal Justice:
Criminal Justice, Political Science, Legal Administrative Assistant, Paralegal, and various diplomas.Sciences:
Agricultural Science, Biology, Chemistry, Computing Science, Engineering Common Core, Engineering Physics, Geographic Information Systems, Mathematics & Statistics, Physical Geography, Physics, Data Analysis, Science, and various diplomas.Social Work & Human Services:
Child and Youth Care, Diaspora Studies, Early Childhood Education, Psychology, School and Community Support Worker, Social Service Worker, Social Work, and various diplomas.Society, Politics, and Policy:
Applied Ethical and Political Philosophy, Arts, Criminal Justice, Economics, Geography, Global Development Studies, International and Development Studies, Liberal Arts, Peace and Conflict Studies, Political Science, Program Evaluation, Psychology, and Sociology.Trades:
Architectural Drafting Technician, Collision Repair and Refinish, Automation and Robotics Technician, Automotive Service, Cabinetmaking, Carpentry, Culinary Arts, Digital Manufacturing, Electrician, Electronics Technician, Heavy Mechanical Trades Foundation, Plumbing and Piping, Trades Management, and Welding.Upgrading:
Adult Basic Education, English Language Studies, and Workplace TASK.Other:
UFV is situated on the traditional territory of the Stó:lō peoples. The university acknowledges and respects the Stó:lō's historical and cultural connection to the land.
Entry Requirements:
Canadian Students:
- High school diploma or equivalent.
- Completion of Grade 12 English with a minimum grade of "C".
International Students:
- High school diploma or equivalent with a minimum average of 70%.
- Completion of an English language proficiency test with a minimum score of:
- IELTS: 6.5 overall with no band below 6.0
- TOEFL iBT: 88 overall with no score below 20
- PTE Academic: 65 overall with no score below 59
- CAEL: 70 overall with no score below 60
- May be required to complete additional English language courses depending on their test scores.
Language Proficiency Requirements:
- All applicants must demonstrate proficiency in English.
- Applicants whose first language is not English must meet the minimum English language proficiency requirements listed above.
- Applicants who have completed a degree from a recognized institution in a country where English is the official language of instruction may be exempt from the English language proficiency requirement.
Additional Notes:
- The University of the Fraser Valley reserves the right to adjust the entry requirements based on the number of qualified applicants.